Discover how CYOP's open source and cloud based EDI services allow businesses to improve efficiency, lower costs and decrease time to receive payment.
Electronic Data Interchange (EDI) is the process of using computers to exchange business documents between two companies, called "Trading Partners", in place of traditional mothods like paper or fax documents. Specifically, EDI is the structured transmission of data between organizations by electronic means and is used to electronically transfer business documents from one computer system to another.
EDI offers numerous business benefits including significantly decreased human interaction and errors, eliminating costs of physical file storage, reduced management time, and reduced transaction time.
However, for many smaller businesses, the benefits of implementing EDI are outweighed by the high costs of software acquisition and implementation, high costs of annual license fees which are required for continued use, and the high costs of communication charges when using a Value Added Network (VAN) to transmit documents.
With BOTS open source EDI software, Electronic Data Interchange is both possible and affordable, even for small businesses.
BOTS is an "any-to-any" file translator. It can receive EDI documents inbound and convert that to a customer-defined text file (CSV, XML, etc.) that can easily be imported into vitually any business system. At the same time, it can ingest any text file generated by a company's business system and export it to a defined EDI format for outbound transmission.
Because BOTS is open source, there is NO cost of software acquisition, NO annual licensing fees, and BOTS supports numerous Internet communication protocols including FTP, XML-RC, SMTP, ODBC, and more; so, unless required by a trading partner, the costs of using a VAN for document transmissions can also be eliminated.
BOTS is web-based and platform independent and supports all major EDI standards including Edifact, X12, XML, SAP IDoc, Tradacoms & More. It provides a "BOTS Monitor" GUI interface that can be accessed from any authorized workstation on the company network.
BOTS may be started manually, put on a scheduler, or initiated by another business application and can be configured to send email notifications in the event of errors, and/or archive copies of incoming and outgoing messages.
BOTS has proven to be a highly stable EDI platform that has superior performance and can easily handle large document transmissions and large numbers of transmissions with no difficulty. This makes BOTS highly scalable from small organizations doing only a few transactions per day, to larger enterprises sending tens of thousands of EDI transactions.
Further adding to the power of BOTS, it's mappings are written in a much more concise and easy to understand format than traditional EDI systems making them easily editable by end users.
All of these advanced features packed into an open source application make BOTS the ideal EDI solution for small to medium sized businesses that need to implement Electronic Data Interchange in their organizations.
CYOP employs a proven project management methodology that includes a detailed requirements analysis to effectively discern feature/function requirements before any development efforts begin which minimizes deployment time and necessary re-work.
The CYOP planning process includes development of a basic Functional Design, a Gap Analyis to determine custom development efforts, a Data Migration Strategy to ensure data from current systems can be effectively migrated to the new system, and a Systems Interface Design to describe any external systems that need to be integrated and how that will be accomplished.
CYOP's Project Implementation Roadmap combines a coordinated technical programming and development effort with sound project management to effectively bridge the gap between the client and the programmers to ensure business objectives, and not just a programming exercise, are achieved.
CYOP leverages free open source software to build for our clients an application that is highly customized for thier business and that they OWN. Because the finished application is owned by the customer who has full access to the souce code, there is no vendor lock-in and the application can never be obsoleted since with a large community of open source programmers able to ensure ongoing development and support.
Additionally, a sound support process and infrastructure ensures personnel have a way to escalate any questions or issues and that any bugs are promptly addressed.
CYOP's services combine the best features of open source software with the best features of Software as a Service (SaaS), enabling organizations to effectively own, control, and further develop and modify as needed, their own EDI software applications without the large expenses of hardware acquisition & maintenance, software licensing, data center facilities or an IT staff.
The CYOP team has extensive experience in enterprise computing and has successfully implemented dozens of Small Business EDI solutions resulting in increased revenues and growth for our clients.
By leveraging open source EDI software with CYOP planning, implementation and support services, even a smaller businesses can afford an enterprise-class EDI solution with no capital expenses, no hardware to maintain, no software license fees, and no need for on-site technical personnel. On-premises solutions are also available if desired.
Want more information on open source ERP? Here are some helpful resources: